Subject: Reusable Gift-Wrap Fundraiser
1To: Dalia | From: Tomas Thanks for offering to organize orders for our reusable gift-wrap fundraiser. We agreed that the proceeds would help cover the eighth-grade celebration. Instead of selling paper that gets thrown away, we could sell squares of washable fabric with illustrated folding instructions. Buyers could use the squares again or pass them along with another gift. I have collected sample fabric from the sewing classroom, but we need permission before using any of it.
2The sale date is provisional. I wrote October 18 on the planning sheet in pencil. The activities coordinator will confirm the date after checking the school calendar. For now, the sheet is in the blue folder beside our supply list.
3Could you reserve two tables for us? One would hold samples, and the other would be for collecting orders. We should keep a small reserve of fabric in case someone receives a damaged square. That extra material should stay separate from the pieces available for sale. I do not want us to promise more than we can actually supply.
4My estimate is that we can prepare forty sets during our first work session. That number comes from timing a small practice batch, not from counting all the donated fabric. Please estimate how many order forms we will need by asking the homeroom representatives about likely interest. Your number may be different from mine because preparing sets and collecting orders are separate jobs.
5The finished sets should be compact enough to fit inside the envelopes we already have. We can fold each fabric square around its instruction card without squeezing it into a tight bundle. A sample envelope is on the classroom counter. Please check the fit before we print the final instructions, since a different folding method might change the pictures.
6After the sale, we will need to reconcile the order list with the payment record. If those records disagree, we should check each entry rather than assume the cash count is wrong. We will also plan distribution so buyers know when and where to collect their sets. Would you review these tasks and reply with anything I missed? I would rather settle the details together now than send confusing directions to everyone later.